ISO 6771:2018 is an international standard that provides guidelines and recommendations for technical writing. It aims to improve the clarity and effectiveness of technical documentation, ensuring that information is presented in a consistent and understandable manner.
of ISO 6771:2018
The standard covers various aspects of technical writing, including document structure, terminology usage, graphical representation, and reference citations. It emphasizes the importance of creating documents that are easily comprehensible, especially for non-expert readers who might rely on technical documentation for various purposes.
Structuring Technical Documents
One of the key aspects addressed by ISO 6771:2018 is the structuring of technical documents. The standard recommends organizing information logically, using headings, subheadings, and other formatting techniques to guide readers through the content. Clear and informative headings help users navigate complex documents more efficiently and locate specific information quickly.
In addition, the document should include a table of contents, which outlines the sections and subsections of the document. This offers readers a quick of the document's structure and allows them to jump directly to the relevant sections.
Terminology Usage
Standardizing terminology is another crucial aspect of technical writing. ISO 6771:2018 advises writers to use clear and concise terms that are universally understood within the target audience and avoid jargon or unnecessary technical language. Technical terms should be defined and introduced within the document to ensure that readers can fully understand the content.
The standard also encourages the use of consistent terminology throughout the document and across related documents. This consistency helps prevent misunderstandings and confusion among readers and establishes a reliable vocabulary for future reference.
Graphical Representation
ISO 6771:2018 provides guidelines for graphical representation, such as illustrations, diagrams, charts, and tables. These visual elements can enhance the understanding of complex concepts by presenting information in a more accessible format.
The standard advises that graphics should be clear, properly labeled, and accompanied by relevant explanations or captions. It also recommends using a consistent style for all visual elements to maintain uniformity and coherence within the document.
Reference Citations
Properly citing external sources is crucial to ensure accuracy and give credit where it's due. ISO 6771:2018 provides guidelines on referencing techniques, including citations, footnotes, and bibliographies.
The standard emphasizes the importance of accurately citing sources, whether they are published materials, online resources, or personal communications. By doing so, technical writers can validate their claims and allow readers to access further information if needed.
Conclusion
Adhering to ISO 6771:2018 guidelines for technical writing can significantly improve the quality and effectiveness of documentation. Clear structure, standardized terminology, well-designed graphics, and proper referencing contribute to cohesive and comprehensible technical documents. Implementing these recommendations not only benefits the readers but also enhances the credibility and professionalism of the writer and the organization.
Nina She